Payroll transfer guide
Here is what we’ll help gather.
A clean switch needs worker records, YTD wages, taxes, deposits, filings, deductions, corrections, and open notices. This list shows the record Runbook plans to assemble with you—not homework we expect you to manage alone.
TRANSFER GUIDEOpening record
Companytax accounts
WorkersYTD totals
Evidencedeposits + filings
What the transfer record covers.
Bring what you have. The planned Runbook process inventories the sources, prevents duplicate requests, and shows which gaps affect calculation, payday, filing, or year-end reporting.
1Company and tax accountsEIN, legal name, addresses, state/local account ids, deposit schedules, and agency access.
2Worker rosterActive, inactive, contractor, terminated, direct deposit status, tax forms, and classification evidence.
3YTD payroll totalsGross, taxable wages, withholding, employer taxes, deductions, benefits, reimbursements, and net pay.
4Filings and depositsQuarterly returns, state/local filings, EFTPS/state receipts, rejected filings, and unpaid liabilities.
5Corrections and exceptionsVoids, manual checks, off-cycle runs, late facts, reversals, returned payments, and open support issues.
6Year-end readinessW-2/1099 exposure, wage-base continuity, benefits caps, and who owns prior-period amendments.
You bring the context. Runbook should own the handoff.
The intended output is an explained opening record and a visible first-payday plan—not a pile of uploaded files.
Talk through a payroll switch